Secretary

Responsibilities:

• Maintain agenda and assist in planning appointments, meetings, conferences etc.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secured
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Prioritize daily administrative tasks to ensure that projects are completed on time
• Schedule meetings and arrange conference rooms - Arrange for outgoing mail and packages to be picked up.
• Prepare statistical reports
• Coordinates office management activities
• Determine matters of top priority and handle accordingly
• Prepare agenda for meetings and MOMs
• Comply with established health & safety guidelines and procedures and ensures the health, safety, and welfare of self on others
• Take matter to higher level if beyond supervisor's authority/ability
• Perform other tasks as assigned by direct manager

Qualifications:

• Minimum Associate Degree in Business Administration, Executive Secretary Program or any related major
• Minimum 2 years' administrative experience
• Proficient in MS Office
• Office administration proficiency
• Good analytical, interpersonal, problem solving skills
• Flexibility and adaptability with good organizational skills 
• Excellent written, verbal and listening skills

Business Administration